Liability Waiver

Salt Pans Ultra Marathon – Full Participant Indemnity & Waiver

 

Organiser: Outdoor Adventures BW (Pty) Ltd, trading as the Salt Pans Ultra Marathon (SPU)
Contact: info@saltpansultra.run
Website: www.saltpansultra.run

This document is a legally binding release of liability, waiver, and assumption of risk agreement.
By signing below, I acknowledge that participation in the Salt Pans Ultra Marathon (SPU) involves extremely high physical and environmental risk,
including the risk of SERIOUS INJURY OR DEATH. I accept all such risks voluntarily.

1. Acknowledgement of Extreme Risk

I understand that the SPU is one of the most extreme endurance events in the world, conducted in the remote Makgadikgadi Salt Pans, Botswana.
The event takes place in an arid, isolated, and unforgiving environment where vehicle access is limited or impossible.
Temperatures can exceed 40°C, water and control points are approximately 17 km apart, and NO OUTSIDE ASSISTANCE is permitted.
I accept the risk of severe dehydration, heat stroke, hyponatremia, rhabdomyolysis, cardiac arrest, exhaustion, collapse, disorientation, snake or insect bites,
and the possibility of FATALITY. I acknowledge that delays in rescue or medical assistance are likely due to the remoteness of the course.

2. Eligibility, Age & Entry Conditions

I confirm that I am 21 years of age or older on the date of the event. Exceptions are only granted in writing by the Organiser prior to registration.
My entry is conditional upon meeting qualifying race criteria, completing all pre-race checks, and complying fully with the race rules.

3. Medical Condition

I confirm that I am physically fit and have trained adequately for the Salt Pans Ultra Marathon.
I am not aware of any medical or psychological condition that could make my participation unsafe for myself or others.
I understand that I am solely responsible for monitoring my physical condition throughout the event and must withdraw immediately if I experience distress, unusual symptoms, or signs of heat-related illness. I acknowledge that failure to do so may result in serious injury or death and that responsibility for this decision rests entirely with me.

4. Mandatory Checks Before Bib Issuance

I understand that no runner will receive a race bib or be allowed to start without successfully completing all of the following checks:
• Medical Check (by approved race medical staff)
• Equipment Check (mandatory gear verification)
• Route Upload Verification (official GPS route uploaded to device)
• Proof of Medical Aid/Insurance covering evacuation and treatment in Botswana.
Failure to complete or pass any of these checks will result in refusal of entry without refund or compensation.

5. Insurance, Evacuation & Medical Treatment

I confirm that I hold valid medical insurance covering treatment and emergency evacuation (air and ground) in Botswana.
I accept full financial responsibility for all medical care, evacuation, and hospitalisation costs.
I authorise race medical personnel to provide treatment or arrange evacuation as deemed necessary.
I understand that delays in evacuation may occur and could result in SERIOUS INJURY OR DEATH.

6. Compliance, Conduct & Disqualification

I agree to comply with all SPU Race Rules and mandatory equipment requirements.
Failure to comply may lead to time penalties or disqualification without refund.
I will not receive external assistance from outside the official support network and will respect the environment and local communities.

7. Assumption of Risk & Waiver of Liability

To the fullest extent permitted by law, I assume all risks of participation, including those arising from negligence.
I hereby waive, release, and discharge Outdoor Adventures BW (Pty) Ltd, its directors, officers, employees, contractors, sponsors, volunteers, medical staff, and landowners
from all liability, claims, or causes of action for personal injury, disability, death, or property damage.
I further indemnify and hold harmless the Released Parties from any third-party claims arising from my participation.

8. Event Modifications, Postponement & Force Majeure

I acknowledge that the Organiser may alter, shorten, delay, or cancel the event in the interest of safety, compliance, or environmental conditions.
In the event of cancellation due to force majeure (extreme weather, government action, pandemic, or natural disaster), refunds or credits will be issued only per the Refund & Cancellation Policy.

9. Media, Image & Data Rights

I grant the Organiser and its partners a perpetual, worldwide, royalty-free right to use my name, image, likeness, and race data for media,
promotional, or documentary purposes without further consent or compensation.
I consent to the processing and sharing of my personal and medical data for safety and event operations.

10. Legal Construction

This waiver shall be construed broadly to maximise protection for the Organiser.
If any provision is found invalid, the remainder remains enforceable.
This document forms part of the SPU Terms & Conditions and Refund & Cancellation Policy.

11. Governing Law & Jurisdiction

This agreement is governed by the laws of Botswana.
Any disputes shall be resolved under the exclusive jurisdiction of the courts of Botswana.
Claims must be filed within two (2) years of the event date.

12. Declaration & Signature

I acknowledge that I have read and fully understood this document and its implications.
I am aware that participation may result in SERIOUS INJURY OR DEATH, and I voluntarily accept all risks.
I sign this waiver freely and without coercion.

Participant (Print Name): ____________________________
Signature: ____________________________
Date: ____________________________
ID/Passport #: ____________________________
Emergency Contact: ____________________________
Insurance Provider/Policy #: ____________________________